Overview
Project Time Tracking automates how projects and cost codes are captured for your team’s clock-ins.
You can require team members to select a project manually, have one preselected based on their location, or set defaults for consistent tracking.
These settings are available under your Time Clock Rule Group configuration.
Time Tracking Modes
Automatic Mode (Enterprise Only)
Uses continuous location tracking to automatically assign time on projects and driving.
Currently disabled if continuous tracking isn’t active on the account.
Manual & Default Mode (Pro Plan)
Team members manually select or are automatically assigned projects and cost codes at clock-in.
Options for Assigning Time
1. Manual Selection
Team members must select a project each time they clock in.
No defaults or location-based selections apply.
Ideal for teams who frequently move between job sites.
2. Default Select Project Based on Proximity
When a team member clocks in within a geofenced project area, the related project is automatically preselected.
You can choose whether a cost code must also be selected manually.
3. Set Default Project and Cost Codes
Automatically assigns a default project and/or cost code on clock-in.
The clock-in banner only appears if a cost code must be selected manually.
Perfect for teams that consistently work on the same job.
Setting | Behavior | Clock-in Banner |
Set default cost code | Always uses this cost code for all clock-ins | ❌ Hidden |
Require manual cost code selection | Prompts the user to choose a cost code | ✅ Shown |
No cost code required | No cost code prompt shown | ❌ Hidden |
4. Allow Project Creation
Enables team members to create a new project when no existing project is found for an address search.
Summary
Option | Description | Best For |
Manual Selection | Team members select projects manually | Crews working across multiple sites |
Proximity-Based Default | Automatically applies nearby project | Field crews on fixed sites |
Set Default Project/Cost Code | Automatically applies default values | Crews working on the same project daily |
Allow Project Creation | Lets team create new projects on the fly | Dynamic or new job locations |
Result: These updates simplify setup while giving you control over how project and cost code data are applied — automatically when possible, manually when preferred.
Need Help?
If you need assistance setting up or managing your Project Time Rules:
📩 Chat with our Support Team directly in the Workyard app
💬 Or email us at help@workyard.com