What Shortcuts does
Shortcuts lets foremen and supervisors run an action on the whole crew in one tap — clock in, clock out, start or end break, change job or cost code, or log a full day. No hand-picking workers, no digging through menus.
Where to find it
Open the Workyard mobile app and go to the Shortcuts screen. You'll need the latest app version and a supervisor or foreman role.
How it works
Open Shortcuts. Workyard checks your crew's current state — who's on site, who's clocked in, who's on approved PTO — and only offers actions that will go through.
Tap the action. Workyard pre-selects eligible workers and pre-fills the job and cost code from the geofence. Anyone left out (like a worker on PTO) is shown with the reason.
Confirm. The action runs on the whole crew at once.
Suggested, common, and custom Shortcuts
Suggested — Workyard surfaces likely actions based on your crew's state, the time of day and learns from your usual clock patterns (for example, clock-in first thing in the morning).
Common — your most-repeated actions get pinned to the top so they're always one tap away.
Custom — build and save your own. If you run the same crew action every day, save it once and reuse it. Supervisors who don't clock in themselves can save a Shortcut that logs a full day for the whole crew, including themselves.
Good to know
Workers on approved PTO are automatically excluded from bulk actions, and Shortcuts tells you why.
Job and cost code are pre-filled from the geofence, but you can change them before confirming.
All actions land on time cards the same way individual entries do — nothing changes for the office or payroll.
[Add screenshots: Shortcuts screen, pre-scoped confirmation view, custom Shortcut builder]