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How does Workyard's next-gen time tracking app create accurate time cards?

Christina Kao avatar
Written by Christina Kao
Updated this week

More Accurate Time Cards

Capturing accurate employee time cards is one of the biggest challenges for company owners. The list of possible pitfalls is long:

  • Employees clock in before they arrive on the job site

  • Employees forget to clock in when they arrive

  • Employees forget to clock out when they leave the job site

If you catch these mistakes early, it leads to back-and-forth manual work to get them right. If you don’t catch them, the overpayments in labor costs can become even more costly.

Workyard eliminates this guesswork by providing actual employee arrival and departure times from your projects.


How It Works

With Workyard you can quickly set up your projects with their physical addresses. Workyard uses that address to create a geofence that automatically recognizes when any employee using the Workyard app arrives at or departs from the job site.

For accurate time cards, employees must have location services set to “Always Allow” on their phone.


3 Common Time Tracking Issues (and how Workyard solves them)

1. Employee clocks in before arriving on the job site

If an employee clocks in before arriving at the geofenced project — or edits their time card to show an earlier start — you’ll have a clear audit trail with their actual arrival time.


2. Employees forget to clock in when they arrive

When employees enter a geofenced project, Workyard automatically recognizes their arrival and sends them a reminder to clock in.

Even if they forget and clock in late, you’ll still see the actual arrival time.

Optionally, employees can then edit their time card from their phone to reflect the accurate start, saving you manual corrections.


3. Employees forget to clock out when they leave

If an employee leaves the site at 9:28 am but doesn’t clock out until 7:48 pm, Workyard shows their exit time from the project and any other locations visited while still clocked in.

You can then quickly adjust their time card to the last time they were inside a project and let them know to clock out properly in the future.


Reviewing Time Card Logs

Beyond GPS arrival and exit data, Workyard also creates a detailed log of activity for each time card.

In the Logs tab, you can see:

  • Who clocked in and out, and at what times

  • Automatic assignments from time clock rules

  • Sign-off activity from the worker

  • Any edits (with the reason provided)

  • Approvals by managers

This gives you a full audit trail for every time card, helping you track changes, enforce accountability, and simplify compliance.


Best Practice Recap

  • Set up projects with geofences to capture accurate arrival/departure times.

  • Require employees to enable Always Allow location access.

  • Encourage employees to edit their time cards promptly if reminders were missed.

  • Use the Logs tab to review the full history of activity for each time card.

By combining geofence-based tracking with detailed time card logs, Workyard gives you more than just hours worked — it gives you trustworthy, transparent records that save time and reduce payroll errors.

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