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How To Export Time to ADP RUN
How To Export Time to ADP RUN

Steps on how to export your Workyard time data to your ADP RUN

Alex avatar
Written by Alex
Updated over a week ago

Exporting Time From Workyard

Overview

Exporting time from Workyard into ADP RUN is a simple process that helps you ensure that your payroll information is properly reflected in your payroll and accounting platform. Workyard exports your employee's payroll hours, projects, and cost codes.

Instructions

To export time data from Workyard, follow these simple steps:

  1. Login to your Workyard account using a desktop computer.

  2. Go to the Timecards page and locate the Export button.

  3. Fill in the required fields for a successful export:

    a. Date Range: Choose between the Pay Period or Custom Range option.

    • Pay Period: Export all hours recorded within a specific pay period.

    • Custom Range: Export hours for a single day or a range of days by specifying your desired period.

    b. Team Members: Use the dropdown menu to select either a single employee or multiple employees.

    • All Team Members: Check this box if you want to export hours for all employees.

    c. Export To: Select 'ADP RUN'

  4. Start Export: Once all the required fields are filled, click 'Start Export'

  5. Map Employees: Any employees in Workyard that have not been mapped to your ADP RUN account will be prompted to map. This step is important to ensure the time data is associated with the correct employees in ADP RUN.

  6. Confirm Export: Once all the necessary steps have been completed. Workyard will start exporting your timecard data to ADP RUN. Once the export is complete, you should arrive at the success page to indicate that the time has been exported to ADP RUN.

  7. Approving Time for Payroll in ADP RUN: Head to the Home Page on your ADP RUN account. From the Home page or Home menu, select 'Time Sheet Import'

  8. Select the pay frequency that matches the pay period that you set up in Workyard

  9. Review the time that appears and select "Accept Import Only" to ensure that the time recorded in Workyard matches the time sent to payroll.

  10. Select "Approve" to send the time to payroll

Sending Through Updates

ADP allows for updates to be sent through at any point before the time has been approved for the pay period.

Once time has been approved in ADP, you CANNOT make any more updates for that pay period from Workyard until the imported data is deleted.

If you would like to make updates after the time has been sent from Workyard to ADP, you must first:

  1. From the Home page or Home menu, select "Time Sheet Import"

  2. Select the pay frequency that matches the pay period that you set up in Workyard

  3. Click "Delete All Imported Data"

This will clear all of the previous time data that you have imported from Workyard. You must then follow the Export In Workyard instructions (see section above) in order to export the time back to ADP.

Possible Export Errors

  1. Pay periods do not match - the pay period set in Workyard must match the pay period defined in ADP

    1. To resolve this, you must contact Workyard support to update your pay period so that it matches ADP

  2. Time has already been approved for payroll in ADP - ADP does not allow for time to be submitted for a pay period in which time has already been approved.

    1. To resolve this, follow the instructions above in the Sending Through Updates section

  3. The "Time Sheet Import" tile does not appear on your ADP homepage.

    1. To resolve this, you will need to contact ADP support and tell them to add this tile to your profile

  4. Existing ADP Time & Attendance on your ADP account - if you previously used the ADP Time & Attendance product, you will need to ensure that it is completely removed from your account. Otherwise, ADP will prevent Workyard from sending time through to payroll.

    1. You may need to contact ADP support to make this request.

  5. Workyard app is not appearing for your ADP account - If another user on your ADP account signed up for the Workyard app in the ADP Marketplace, you will need to have them add you as a user to the app in order to have access from your account.

    1. They can do this by logging in to https://apps.adp.com/en-US/home -> select your name (top right corner) -> select "My Apps" -> select the gear on the Workyard app tile -> select "Assign Users" -> follow the prompts to assign additional users for access

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