How to Download Project Time Reports
Learn how to download detailed CSV (spreadsheet) and PDF time reports for your projects and cost codes in Workyard.
These reports let you analyze how much time your team has tagged to each project and cost code — perfect for job costing, payroll, or billing.
Why Download Project Time Reports
Downloading project time reports helps you:
See exact hours worked on each project and cost code
Track detailed clock-in/out times, miles, and notes
Create organized summaries for payroll, billing, or analytics
Export project time into CSV or PDF files for sharing or archiving
Where to Download Reports
You can download Project Time Reports from two places:
Time Cards section
Project Hub (project-specific reports)
Download From the Time Cards Page
Use this method to get project time across multiple team members:
Go to workyard.com and log in.
Navigate to Time Cards.
Click Report in the top left.
In the Download Report dialog:
Choose a Report Type:
Project & Cost Code Time (Detail) – Detailed report showing clock-in/out times, miles, and notes by project/cost code for each person
Project & Cost Code Time (Summary) – Daily summary of hours tagged to each project/cost code by team member
Select any additional filters you want (like date range, team members, etc.).
Click Download to save the file to your computer.
Download From the Project Hub
Use this method to get reports for one specific project:
Log in at workyard.com.
Go to Project Hub.
Click the row for the project you want to download time for.
On the project’s page, click Download Report.
In the dialog box:
Select a Report Type (e.g., totals by person, summary, detail).
Set the Date Range you want to include.
Choose how to Group Totals (by day, week, or month).
Click Download to export the file.
Download Project Time Reports on Mobile
Use this option when you’re on-site or away from a computer. The report will be emailed to you after you download it.
Open the Workyard mobile app.
Head to the Projects tab.
Tap the project name you want.
In the upper-right corner, tap Report.
Set your report options:
Report type
Date range (including All Time)
Group totals
Hour display format
Tap Download.
✅ Workyard will email the report to you.
Tips & Best Practices
Use CSV format if you want to open the report in Excel or Google Sheets.
Use PDF format when sharing finalized reports with your team or clients.
Filter by date range to narrow reports to specific pay periods or project phases.
Check both detail and summary versions to match your reporting needs.
Need More Help?
If you still have questions or need assistance exporting time data, contact our support team via the Help icon in Workyard or email help@workyard.com.