All Collections
For Administrators
QuickBooks Desktop
How To Handle Variable Pay Rates With Workyard & Quickbooks Desktop
How To Handle Variable Pay Rates With Workyard & Quickbooks Desktop

Step by step instructions on capturing time worked and handling variable pay rates using Workyard & Quickbooks Desktop

Christina Kao avatar
Written by Christina Kao
Updated over a week ago

Davis Bacon, government work, and prevailing wages. There are a lot of reasons you may find yourself managing variable pay rates for your employees on certain projects.

Workyard's seamless integration with Quickbooks Desktop makes setting up and managing variable pay easy. This article presents step by step on how to do it.

You'll need to use Workyard's Workforce Management tier and Quickbooks Desktop for this to work.

Step 1

Set Up Projects in Workyard

You'll need to set up projects in Workyard, so your employees can tag their time. Here's an article on how to do that.

Workyard passes your employee's time worked on each of those projects over to Quickbooks Desktop, so you can easily see time spent on each job. This is important because it will allow you to flag the projects where variable pay rates are required.

Step 2

Connect Workyard to Quickbooks Desktop

Next you'll need to connect your Workyard account to Quickbooks Desktop. Here's an article and video to show you how to do it.

We're also here to help you with this step, so just click the little chat button in the lower right of your screen at any time to send our team a message.

Step 3

Select Variable Pay Rates in Quickbooks Desktop

Now that projects are set up and your Workyard account is connected to Quickbooks Desktop you're ready to export your employee time data to Workyard.

When you export your time Workyard passes over employee hours worked by project as unique line items. You can change the payroll item for each line item directly in Quickbooks Desktop to adjust the pay to the appropriate variable pay rate.

The following video walks you through how to do this in Quickbooks Desktop.

If you have any questions about how to support variable pay rates using Workyard and Quickbooks Desktop don't hesitate to contact us!

Did this answer your question?