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Time Clock Rules & Groups

Learn how you can utilize time clock rules to increase the accuracy of your time keeping

John Lambert avatar
Written by John Lambert
Updated over 2 months ago

How It Works

Time clock rules and groups allow you to configure automations and restrictions on how your workforce can clock in and out. It helps increase the accuracy of your timekeeping and minimize the effort on editing incorrect time cards. This can also be setup for different groups of workers to have different rules. You can get to this screen by using the gear icon in the bottom left -> Company.

What Can You Configure?

Use the links below to learn more about each specific setting:

Frequently Asked Questions:

Can users with a Manager role view, create, and edit Time Clock Rule Groups?

Yes! Managers can view and create rule groups. If they have restricted time card access, they’ll only be able to create and edit rules for team members where they are assigned as a Time Approver. However, they will still be able to view all users assigned to any rule group.

Can users with a Worker role type view, create and edit time clock rule groups?

No they can not. Workers can't view, create or edit time clock rule groups.

Can I assign multiple rule groups to one employee?

No. Each team member can only be assigned to one time clock rule group at a time. You’ll need to create a group that includes all the relevant rules.

What happens if a worker isn’t assigned to any rule group?

If no rule group is assigned, the employee will follow your default company time tracking settings.

Can I apply different rules to subcontractors or part-time workers?

Yes! You can create separate rule groups tailored to different types of workers (e.g., full-time, part-time, union, subcontractor).

What happens when I edit a rule group that already has assigned users?

Any changes made will immediately apply to all users currently assigned to that rule group.

Why Do Some features Say “Pro” or “Enterprise”?

You’ll notice some settings in the list above are labeled with (Pro) or (Enterprise). This indicates that those features are only available on specific Workyard subscription plans:

  • (Pro) means the feature is available to accounts on the Pro Plan or higher.

  • (Enterprise) means the feature is only available to customers on the Enterprise Plan.

If you're on a Starter plan, clicking on one of these links may show limited content or a message suggesting an upgrade to access that feature.

To upgrade or learn more about your current plan, reach out to our support team by emailing hello@workyard.com or check your subscription details under Settings > Billing in your Workyard account.

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